POLICIES & PROCEDURES:
MENOPAUSE POLICY

Crosby Training is committed to an inclusive and supportive workplace, recognising that menopausal symptoms can affect staff before, during, and after menopause. This policy provides guidance for managing symptoms, reasonable adjustments, and wellbeing support. It applies to all staff, including those identifying as non-binary, transgender, or intersex.

PURPOSE & SCOPE

  • Promote awareness and understanding of menopause in the workplace.
  • Support staff experiencing symptoms, reducing absenteeism and maintaining wellbeing.
  • Ensure compliance with Health & Safety at Work, Equality Act 2010, and best-practice guidance.
  • Provide adjustments to retain valued staff and maintain morale and performance.

RESPONSIBILITIES

  • Leadership & Management: Communicate and implement the policy; ensure managers are trained.
  • Line Managers: First point of contact for discussions, implement adjustments, monitor effectiveness.
  • HR & Wellbeing/Safeguarding Team: Provide guidance, facilitate confidential discussions, record adjustments, signpost to external resources.
  • Employees: Raise concerns timely, participate in adjustment planning, take reasonable responsibility for health and safety.

STANDARD WORKPLACE SUPPORT

  • Access to toilets, drinking water, natural light, and temperature regulation.
  • Risk assessments conducted by competent staff.
  • Baseline support is provided to all staff; individual adjustments are agreed case by case.

ADDITIONAL SUPPORT & ADJUSTMENTS

Adjustments are personalised and may include:

  • Environmental changes (temperature, ventilation, lighting).
  • Flexible working arrangements, adjusted hours or breaks.
  • Temporary or permanent changes to duties or workload.
  • Access to quiet/rest spaces.
  • Support is confidential and shared with colleagues only with consent.

SYMPTOMS & PRACTICAL CONSIDERATIONS

  • Vasomotor: Hot flushes, night sweats → temperature control, water access, rest areas.
  • Physical: Fatigue, headaches, joint pain → quiet spaces, hydration, noise-reducing headphones.
  • Psychological: Mood swings, low confidence, poor concentration, anxiety → protected time, discussion with line manager, counselling support.
  • Sexual/long-term health: Reduced libido, vaginal changes, increased risk of heart disease, diabetes, osteoporosis → awareness and reasonable adjustments as needed.

CONFIDENTIAL DISCUSSIONS

  • Wellbeing managers meet individually to identify needs and agree adjustments
  • Records kept confidential, stored securely, and next steps agreed.
  • Follow-up meetings arranged as needed; medical advice sought where appropriate.

RESOURCES

  • Menopause Matters, British Menopause Society, NHS guidance, NICE guidelines.
  • Staff may access these alongside professional medical advice.

This summary ensures staff are aware of support, responsibilities, and adjustments while keeping detail manageable and accessible.